English
| Service Category | Description |
|---|---|
| Pre‑Event Services | Booth reservation, booth confirmation, exhibit shipping, visa processing, hotel reservation, flight booking, itinerary customization |
| During‑Event Services | Group travel coordination, on‑site interpreting, on‑site coordination, proxy attendance service, booth setup assistance |
| Post‑Event Services | Business site visits, market research, guidance on applying for SME development funding |
The Secretariat of the Asian Funeral Forum provides full back‑end support and coordination services for all authorized group organizers, ensuring that group organizers can focus on serving their corporate clients without operational worries.
The Secretariat has established strategic cooperation with multiple professional local service providers in Korea, offering group organizers:
Vetted Local Agency Directory: A curated list of Korean ground service providers covering transportation, interpreting, tour guides, and other comprehensive services
Service Quality Standards: Uniform service quality standards to ensure consistent performance across all providers
Emergency Coordination Mechanism: 24/7 emergency contact channel to assist with unexpected situations
Price Negotiation Support: Assistance in negotiating rates with local agencies to secure the best prices
The Secretariat has reached cooperation agreements with multiple hotels near the forum venue, providing group organizers with:
Preferred Hotel Resources: A list of quality hotels vetted by the organizing committee, ranging from three‑star to five‑star standards
Dedicated Booking Channel: A dedicated reservation channel to ensure priority access to rooms
Group Rate Guarantee: Assistance in securing group accommodation rates better than public market prices
Accommodation Coordination Services: Assistance with check‑in, check‑out, extra bed requests, extended stays, and other accommodation needs
The Secretariat has a dedicated visa coordination team to provide group organizers and their delegates with:
Official Invitation Letter: Official forum invitation letters for qualified attendees/exhibitors
Visa Document Guidance: A checklist of required documents for the Korean business visa (C‑3‑4) and guidance on filling out applications
Embassy/Consulate Liaison: Assistance in understanding visa policies and application procedures of Korean embassies/consulates in different countries
Expedited Processing Coordination: Communication with embassies/consulates when necessary to facilitate faster visa issuance
Visa Information Sessions: Regular online sessions to answer questions from group organizers and their corporate clients
The Secretariat collaborates with Korean logistics providers specializing in exhibition freight, offering group organizers:
Recommended Logistics Providers: A list of logistics companies with experience shipping funeral industry exhibits
Customs Clearance Consultation: Assistance in understanding Korea's temporary import and customs clearance policies for exhibits
Exhibit Warehousing Coordination: Coordination of exhibit receiving and storage services at the exhibition venue
Shipping Timeline Planning: Suggested shipping schedules to ensure exhibits arrive on time
During the forum, the Secretariat will establish a "Group Organizer Service Center" offering:
Dedicated Registration Channel: A separate check‑in lane for group organizers and their corporate delegations
On‑Site Coordination Specialist: A dedicated coordinator to assist with various on‑site needs
Emergency Contact Network: An emergency group chat for group organizers to ensure smooth communication
Interpretation Support: Multilingual interpretation services (Chinese, English, Japanese, Korean, Russian)
The Secretariat assists group organizers in arranging for their corporate clients:
Procurement Meeting Scheduling: Assistance in scheduling dedicated meetings with national purchasing delegations
One‑on‑One Business Matching: Recommendation of potential partners based on corporate needs
Site Visit Coordination: Assistance with registration and transportation for the second‑day site inspection tours
Post‑Event Follow‑Up Support: Assistance in collecting buyer information to support follow‑up after the event